Useful Language For Emails


Reasons for Writing


  • I am writing with regard/reference to … 
  • I am writing to express (my concern/disappointment with/disapproval of/apologies for) 
  • I am writing in response to the advertisement concerning … 
  • I am writing in my capacity as chairman of … 
  • I would like to draw your attention to/point out certain inaccuracies. 
  • I am writing to complain about/enquire about/tell you about/suggest. 
  • I would like to request further information about. 
  • In response to your letter of 26th February, I am writing to …


Introduction points


  • Firstly, To begin with, … 
  • Secondly/Moreover/Furthermore/In addition/What is more … 
  • Thirdly/Finally … 
  • I should also like to point out that … 
  • I must also (dis)agree with … 
  • According to your (article) 
  • Your article states that … 
  • However, … 
  • To make matters worse, we were informed that … 
  • Another query I have is about …


Request for Action/ Conclusion


  • I would appreciate it/be most grateful if you … 
  • It would be very helpful if you … 
  • I wonder whether you could possibly send me … 
  • Please, could you … 
  • Please keep me informed regarding any further developments. 
  • Could you possibly tell me … 
  • I look forward to hearing from you soon. 
  • I look forward to receiving the information requested. 
  • I trust/very much hope you will … 
  • In conclusion, …